Current Job Opportunity


April 29, 2014

Closing Date

May 9, 2014

Position Number


Position Title

OPS Court Program Specialist I

Job Location

Twentieth Judicial Circuit, Collier County Government Complex

Salary Range

$2,526.67 - $5,088.71 (Monthly*)

*The successful candidate will be hired at the minimum salary.

Job Description

General Description

The essential function of the position within the organization is to assist in the administration of case management systems, including identification of crossover cases, such as domestic violence and dependency cases. The position is responsible for maintaining databases, serving the court by collecting and reporting on case/program data, facilitating court referrals such as child support enforcement and domestic violence referrals, interacting with other State Courts System personnel and the community to facilitate case management, and performing related clerical support functions. The position works under general supervision according to some approved procedures.


Examples of Work Performed

(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Provides assistance to judges in the management of caseloads, maintaining a database for open cases; monitors open cases and advises the judge of cases needing attention.

Coordinates with Clerk of Circuit Court in screening procedures developed to identify family law companion cases; investigates party relationships to determine match to court definition of ‘family’.

Reviews cases at point of entry into the court system and continues to monitor cases through final disposition, observing confidentiality as required by law.

Attends and monitors court hearings to provide information to judges, participants and litigants.

Reviews and compiles information for judges on pertinent issues and continues to update written policies and case procedures; provides case status reports to judges either at hearings or through periodic reports.

Provides support to litigants and their families; provides information regarding available community resources for families; facilitates court ordered child support enforcement and domestic violence referrals.

Schedules hearings, prepares notices of hearings and maintains court calendars of family law judges on pro se cases; orders files and prepares dockets for court hearings; attends court hearings; creates, conforms and distributes final judgments and orders.

Identifies events and trends negatively impacting upon the timely progress of cases, and provides reports to the court and court administration.

Maintains daily, monthly and yearly statistics regarding the volume of cases handled by the program.

Assists pro se litigants in person, by telephone and via correspondence, providing case status information, rules of civil procedures and statutes, and referrals to appropriate community agencies; reviews pro se filings for judges.

Schedules hearings by determining case status; determines whether to set a case management conference or appropriate hearing or proceed without a hearing and prepares appropriate court order or correspondence.

Provides information to other agencies as requested; coordinates services with court and other agency personnel; makes referrals to community law programs and legal clinics.

Performs clerical support tasks, such as preparing orders, documents, files, forms and correspondence; creating and maintaining record systems for efficient case management; or providing office coverage.

Education and Training Guidelines

Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely social science related field.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.


Two years of professional administrative related experience.

Master’s degree may substitute for one year of required experience.

Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.


Data Responsibility:

Compiles, examines, or evaluates data or information and possibly recommends action based on results.


People Responsibility:

Provides assistance to coworkers and the public to achieve task completion.


Assets Responsibility:

Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.


Mathematical Requirements:

Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percentages.


Communications Requirements:

Reads journals and manuals; may speak to groups of coworkers and people outside the organization.


Complexity of Work:

Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results, or exposure to unusual pressure.


Impact of Decisions:

The impact of errors moderately serious - affects work units and may affect other units and the public.


Equipment Usage:

Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing.


Safety of Others:

Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Special Comments

This is a one-year OPS position using non-reoccurring funds with the primary duties and responsibilities concentrated on the civil foreclosure case types to support the circuit's foreclosure backlog reduction plan. This position is funded for the Fiscal Year 2013-2014 with expected funding through June 2015.

How to Apply

Please log on to location FL-Southwest or our website at by 11:59 p.m. on the closing date.   If you have any questions, please contact


Please Note:

No on-line applications are being accepted through People First. You must apply on-line to one of the two above mentioned websites.

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer.  We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

We hire only U.S. citizens and lawfully authorized alien workers.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287).  Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace.  All employees are subject to reasonable suspicion drug testing i n accordance with Section 112.0455, F.S., Drug-Free Workplace Act.