Current Job Opportunity


May 7, 2014

Closing Date

Open Until Filled

Position Number


Position Title

Appellate Judicial Assistant – District Court

Job Location

Second District Court of Appeal, Tampa, Florida

Salary Range

$2,526.67 - $5,088.71 Monthly

(For initial appointments, based on qualifications.) If the appointment is a promotion opportunity for a current state employee, a promotional increase of up to 5% may be available based on qualifications.

Job Description

The essential function of the position within the organization is to provide responsible administrative, secretarial, and clerical and organizational support for a district court judge in the processing of appeals cases in the district court. The position is responsible for administrative tasks of responsibility. The position works independently under limited supervision.


Examples of Work Performed

(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

·         Provides organizational support for the judge’s caseload and monitors office activity to ensure efficient work flow; tracks case files in and out of the office.

·         Maintains the judge’s calendar; schedules meetings, conferences and telephone calls; coordinates court calendar and calendar events; makes travel arrangements for the judge.

·         Sets up case files; transcribes drafts and finalizes opinions, orders and decisions; prepares summaries; proofreads and transmits opinions/decisions; updates and closes out case files.

·         Keeps track of wallets, opinions and motions from Clerk or other judges via the Case Management System.

·         Reviews law clerks’ work to ensure accuracy of materials prior to product leaving the office.

·         Screens telephone calls and visitors to the office; provides information, resolves issues, directs caller/visitor to proper personnel or agency, or takes messages.

·         Gathers and organizes information and writes, analyzes and gives reports for the area of responsibility.

·         Performs clerical tasks, such as performing research; preparing correspondence, financial disclosure forms and memoranda; gathering and inputting data; or maintaining office equipment and inventory of supplies.

Education and Training Guidelines


·         Two years of college or vocational school education in office skills, business management, paralegal or a closely related field.

·         Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.



·         Five years of related experience..

·         Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.


Data Responsibility:

Compiles, examines, or evaluates data or information and possibly recommends action based on results.


People Responsibility:

Persuades or influences others in favor of a service, course of action, or point of view.


Assets Responsibility:

Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.


Mathematical Requirements:

Uses addition, subtraction, multiplication, and division; may compute ratios, ratios, and percentages.


Communications Requirements:

Reads journals and manuals; composes routine reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.


Complexity of Work:

Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure.


Impact of Decisions:

Makes decisions with moderate impact - affects those in work unit.


Equipment Usage:

Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing or custom applications.

Special Comments

This is an Internal Job Opportunity Announcement.

This position requires initiative, strong organizational skills, careful attention to detail and the ability to work under pressure and meet deadlines.  Professional verbal and written communications skills are essential.

How to Apply

To be considered, applicants must submit a state application by mail only to:


Marshal’s Office

Second District Court of Appeal

State of Florida

Post Office Box 327

Lakeland, Florida 33802


State of Florida applicants are available online by clicking the weblink below:


State of Florida Employment Application


For additional information, questions, or concerns, please contact: Jo Haynes or Mary Siegel at 863-499-2290.


An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 5:00 p.m. on the closing date.


The successful applicant will be subject to a criminal background check.


We are an equal opportunity employer.  We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.


We hire only U.S. citizens and lawfully authorized alien workers.


If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay Service 1-800-955-8771.