Current Job Opportunity


August 9, 2017

Closing Date

August 14, 2017

Position Number


Position Title

Court Program Specialist II

Job Location

Eleventh Judicial Circuit Court, Miami, Florida

Salary Range

$3,009.61 - $6,061.36 Monthly*

*The successful candidate will be hired at the minimum salary.

Job Description

The essential function of the position within the organization is to assist in the administration of case management systems, including identification of crossover cases, such as domestic violence and dependency cases. The position is responsible for maintaining databases, serving the court by collecting and reporting on case/program data, facilitating court referrals such as child support enforcement and domestic violence referrals, interacting with other State Courts System personnel and the community to facilitate case management, and performing related clerical support functions. The position works under general supervision according to some approved procedures.

*This is specialized case management work screening civil cases for compliance with administrative orders, legal requirements and necessary documentation. It is a professional and highly responsible position within the Circuit Civil Division involving the use of benchmark case management techniques to promote case progression and disposition. The position will assist in scheduling and monitoring compliance with requirements for handling civil cases under the Florida Rules of Civil Procedure and Civil Justice Initiative Grant procedures. The position works under the general direction of the Civil Operations Director.

Education and Training Guidelines

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.  

Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely social science related field and two years of professional administrative related experience.

*Graduation from a four year college or university with a Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely related field, supplemented by three years of responsible experience as a Paralegal; Paralegal Certificate highly preferred

*Master’s degree may substitute for one year of the required experience.

*Juris Doctorate degree may substitute for two years of the required experience.


Data Responsibility:
Compiles, examines, or evaluates data or information and possibly recommends action based on results.

People Responsibility:
Provides assistance to coworkers and the public to achieve task completion.

Assets Responsibility:
Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:
Reads journals and manuals; may speak to groups of coworkers and people outside the organization.

Complexity of Work:
Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results, or exposure to unusual pressure.

Impact of Decisions:
The impact of errors moderately serious - affects work units and may affect other units and the public.

Equipment Usage:
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing.

Safety of Others:
Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Special Comments

Knowledge, Skills and Abilities

Knowledge of legal terminology and legal format.

Thorough knowledge of legal secretarial practices and procedures.

Thorough knowledge of business English, spelling, punctuation, and arithmetic.

Thorough knowledge of modern office practices, procedures, equipment and systems.

Knowledge of court case management principles.

Knowledge of courtroom protocol.

Ability to supervise staff.

Ability to communicate clearly and concisely, orally and in writing.

Ability to develop, layout, and implement clerical procedures and operations from general instructions and guidelines.

Ability to make routine decisions in accordance with established policies and procedures.

Ability to establish and maintain administrative, fiscal, and general records and to prepare reports and answer questions from records.

Ability to compose correspondence on routine matters and to perform routine office management tasks without referral to supervision.

Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, and other private and county agencies’ staff.

Ability to operate a personal computer, typewriter, word processor, data entry equipment, and other standard office equipment accurately and rapidly.

Ability to maintain confidentiality and discretion concerning case management.

Ability to analyze data and case information.

Ability to identify problems and make recommendations for improvements.

Ability to establish work priorities and meet deadlines.

Excellent customer service skills.

How to Apply

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be submitted online by the closing date.

For additional information, please visit or contact:

Administrative Office of the Courts
Maria E. Mihaic
175 NW 1st Avenue, Suite 2702
Miami, Florida 33128
Telephone: 305-349-7351

An application must be submitted for the position listing the appropriate class title and position number for which you are applying.   NOTE: Only online applications will be accepted.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay.