Current Job Opportunity


October 11, 2017

Closing Date

October 13, 2017

Position Number

OPS (PF Position #JBB10112017)

Position Title

OPS Administrative Assistant III

Job Location

Eleventh Judicial Circuit Court, Miami, Florida

Salary Range

$20.59 Hourly

Job Description

The essential function of the position within the organization is to provide complex accounting, administrative, program coordinating and clerical support. The position is responsible for programs and administrative and clerical tasks/functions of responsibility. The position works independently, reporting major activities through periodic meetings.

*This is responsible work performing initial intakes on defendants who are eligible for and have requested veterans’ treatment court services.  Working relationships will be established with judges, Office of the State Courts Administrator, staff of state and local government, treatment professionals, and the public. Work is reviewed for the achievement of desired results, timeliness, and accomplishment of assigned tasks adhering to established policies and procedures.


  • Conducting biopsychosocial assessments in a criminal justice environment in order to determine eligibility into the Veterans Treatment Court program.
  • Determining the appropriate level of care for defendants.
  • Completing all relevant admission paperwork.
  • Providing the defendants with an overview of the Veterans Treatment Court program and its expectations.
  • Collecting any relevant information pertinent to the treatment needs of the defendant.
  • Participating as an active team member.
  • Maintaining proper documentation.
  • Identifying the needs of the defendants.
  • Developing case plans based on the identified needs of the individual.
  • Provide recommendations to the Court.
  • Maintain relationships with referral sources as needed.
  • Communicate with new referral sources about program components.
  • Perform related work as required.

Education and Training Guidelines

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.  

Bachelor’s degree and three years of related experience.

*A bachelor’s degree from an accredited four year college or university in the field of psychology, counseling, or human/social services and a minimum of three years of experience working with the dually diagnosed population as well conducting intakes, assessments, and admissions with  substance abuse/mental health population (master’s degree preferred; licensure not necessary).


Data Responsibility:
Compiles, examines, or evaluates data or information and possibly recommends action based on results.

People Responsibility:
Gives information, guidance, or assistance to people who directly facilitate task accomplishment; may give instructions or assignments to helpers or assistants.

Assets Responsibility:
Has responsibility and opportunity for achieving considerable economies and/or preventing considerable losses through the management of a large division or minor department.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Required:
Reads routine sentences, instructions, regulations, procedures, or work orders; composes business letters, complex reports and manuals; speaks formally to groups inside and outside the organization.

Complexity of Work:
Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressure.

May perform supervisory work involving policy and guidelines solving both people and work related problems; requires continuous, close attention for accurate results and frequent exposure to unusual pressures.

Impact of Decisions:
Makes decisions with moderately serious impact - affects work unit and may affect other units or citizens.

Equipment Usage:
Handles machines, tools, equipment, or work aids involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs.

Special Comments

Knowledge, Skills and Abilities

  • Knowledge and ability to utilize correct English grammar, spelling, and punctuation.
  • Knowledge of the DSM-V.
  • Knowledge of co-occurring mental health and substance use disorders.
  • Ability to administer assessment and screening tools, including those that place individuals in tracks based on criminogenic risks and treatment needs.
  • Ability to conduct a clinical interview.
  • Ability to provide crisis intervention if needed.
  • Ability to plan and prepare reports.
  • Ability to use a computer and word processing applications.
  • Understanding of the mental health system and the process of accessing substance abuse treatment in Miami-Dade County.
  • Ability to demonstrate excellent written and verbal communication skills.
  • Ability to deal tactfully with the public.
  • Ability to use independent judgment and discretion concerning confidential information.
  • Ability to organize work, establish priorities and meet deadlines.
  • Ability to work as  a team player.

How to Apply

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be submitted online by 5:00 p.m. on the closing date.

For additional information, please email, visit or contact:

Administrative Office of the Courts
Maria E. Mihaic
175 NW 1st Avenue, Suite 2702
Miami, Florida 33128
Telephone: 305-349-7351

An application must be submitted for the position listing the appropriate class title and position number for which you are applying.   NOTE: Only online applications will be accepted.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, genetic information or disability.

If you need an accommodation to participate in the application/selection process, please call the contact person at the number indicated for each respective position. Persons using a TDD may call the contact person through the Florida Relay