Current Job Opportunity


November 2, 2017

Closing Date

November 22, 2017

Position Number


Position Title

Court Program Specialist II

Job Location

Fourteenth Judicial Circuit Court, Panama City, Florida

Salary Range

$3,009.61 - $6,061.36 Monthly*

*The successful candidate will be hired at the minimum salary.

Job Description

The essential function of the position within the organization is to assist in the administration of case management systems, including identification of crossover cases, such as domestic violence and dependency cases. The position is responsible for maintaining databases, serving the court by collecting and reporting on case/program data, facilitating court referrals such as child support enforcement and domestic violence referrals, interacting with other State Courts System personnel and the community to facilitate case management, and performing related clerical support functions. The position works under general supervision according to some approved procedures.

*The essential function of this position is to provide case management in the areas of Probate, Civil, and Criminal Court. This position will be responsible for assisting Judges in achieving a timely disposition of cases through case management, case monitoring, and program implementation. This position will also review filings, manage and prepare cases for court hearings, brief judges, schedule hearings, and perform related clerical functions.


(Omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position.)

  • Manages the civil docket by reviewing stale case reports, reviewing case files, and setting cases for a case management conference, mediation, or trial;
  • Manages the probate docket by working with the Clerk’s Office and Judicial Assistants to meet timeframe deadlines, scheduling hearing dates, creating and sending out notices of hearing; and providing information to the courts as needed;
  • Prepares and maintains court dockets; attends court hearings, taking notes, composing and preparing appropriate orders based on rulings, and providing information to the court as needed;
  • Creates and disseminates monthly foreclosure sale date calendars;
  • Creates and compiles reports for Judges as requested, reports may include jail time data and time to disposition data; maintains daily, monthly, and yearly statistics regarding volume and types of cases handled by the different divisions; attend criminal court as needed;
  • Assists Staff Attorneys with Post-Conviction Relief reports and performs criminal case management of these cases through status updates with Judicial Assistants and the Clerk’s Office;
  • Assists litigants in person, by telephone and via correspondence, providing case status information, rules of civil procedures and statutes, and referrals to appropriate offices;
  • Performs administrative tasks, such as composing and preparing orders, documents, forms, and correspondence; creates and maintains record systems for efficient case management.

Education and Training Guidelines

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis and additional relevant education may substitute for the recommended experience on a year-for-year basis.  

Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely social science related field and two years of professional administrative related experience.

*Three years of professaional administrative analytical related experience preferred.


Data Responsibility:
Compiles, examines, or evaluates data or information and possibly recommends action based on results.

People Responsibility:
Provides assistance to coworkers and the public to achieve task completion.

Assets Responsibility:
Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements:
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.

Communications Requirements:
Reads journals and manuals; may speak to groups of coworkers and people outside the organization.

Complexity of Work:
Performs coordinating work involving guidelines and rules with constant problem solving; requires continuous, close attention for accurate results, or exposure to unusual pressure.

Impact of Decisions:
The impact of errors moderately serious - affects work units and may affect other units and the public.

Equipment Usage:
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing.

Safety of Others:
Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Special Comments

How to Apply

Submit an original and three copies of a current State of Florida Employment Application and verification of education to:

Sarah Pearce
Court Administration
14th Judicial Circuit
P.O. Box 1089
Panam City, Florida  32402

For more information, please visit

Deliver in person to:

Courthouse Annex
301 McKenzie Avenue
Panama City, FL  32401

Applications will not be accepted by fax or email.

Applicants will be subject to a criminal background check.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

If you need accommodation to participate in the application/selection process, please contact the person indicated on this announcement.  If you are hearing impaired, please dial 711.