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Current Job Opportunity

Date

August 17, 2018

Closing Date

Open Until Filled

Position Number

08124

Position Title

Administrative Services Manager

Job Location

Twelfth Judicial Circuit Court, Sarasota, Florida

Salary Range

$5,107.64 Monthly*

*The successful candidate will be hired at the minimum salary.

Job Description

The essential function of the position within the organization is to provide administrative support for the judiciary. This position is responsible for some or all of the following: supervising staff, training, planning, providing administrative services, managing human resources programs, administering policies and procedures, developing budgets, supervising customer service, and performing administrative functions, including reporting. The position works independently, reporting major activities to the Trial Court Administrator and/or Chief Judge through periodic meetings.

*The Twelfth Judicial Circuit is currently hiring an Administrative Services Manager to oversee the court’s budgets, procurement and fiscal processes.  This position is responsible for overseeing budget and fiscal staff, developing and managing court budgets, monitoring expenditures, analyzing trends and administering fiscal policies.  The Administrative Services Manager works independently, reporting major activities to the Chief Deputy Court Administrator. 

Daily tasks include, but are not limited to the following:

Development, preparation, submission and administration of operating budgets, including monthly meetings and budget amendments as needed;

Interfaces with county and state financial and purchasing departments on matters including expediting payments, sole source matters, lost documentation, past due invoices and allowable/unallowable expenses;

Supervises and directs purchasing and budget staff;

Directs and oversees the processing of purchase orders for goods and services;

Oversees invoice processing and reconciliation;

Drafts and reviews contracts;

Reviews and audits contractual services invoices;

Ensures services are billed according to contract terms and local administrative orders.

Education and Training Guidelines

A Bachelor’s degree in business administration, finance, accounting or public administration or a closely related field and five years of related experience, including two years of supervisory experience is required.  Experience managing state and county budgets is desired; an MBA or JD with the required experience is desired.

Competencies

Data Responsibility:

Directs others in major events and reports on activities and results.

People Responsibility:

Instructs or trains others through explanation, demonstration, and supervised practice, or by making recommendations on the basis of technical disciplines.

Assets Responsibility:

Requires responsibility and opportunity for achieving major economies and/or preventing major losses through the management of a moderate sized department, authorizing expenditures of large amounts of money, supervising the purchasing of high value materials, supplies and equipment as needed.

Mathematical Requirements:

Uses practical application of fractions, percentages, ratios and proportions, measurements, or logarithms; may use algebraic solutions of equations and equalities, deductive geometry, and/or descriptive statistics.

Communications Requirements:

Reads scientific and technical journals, abstracts, financial reports, and legal documents; writes complex articles and reports; makes presentations to professional groups.

Complexity of Work:

Performs work involving the application of logical principles and thinking to solve practical problems within or applying to a unit or division of the organization; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.

Impact of Decisions:

Makes decisions with moderately serious impact - affects work unit and may affect other units or citizens.

Equipment Usage:

Leads or handles machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items, such as computers, peripherals, or software programs such as word processing, spreadsheets or custom applications.

Safety of Others:

Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Special Comments

Knowledge, Skills and Abilities

  • High level of skill with Microsoft Office 2016 programs including Excel, Word, PowerPoint and Outlook;
  • Knowledge of using basic office equipment such as multi-line phones and copy, scanner and fax machines;
  • Able to learn new computer software programs;
  • Able to analyze budget trends and reports, make projections;
  • Working knowledge of state or local budgeting processes;
  • Must communicate clearly and effectively, both orally and in writing;
  • Must be able to make budget presentations to boards of county commissioners;
  • Courteous and professional demeanor in dealing with colleagues, professionals and the public.

How to Apply

Email (preferred), fax or mail resumes, cover letter, and completed State of Florida Employment Application to: 

Tiffany Hammill, Human Resources Manager

Court Administration
P. O. Box 48927
Sarasota, FL 34237

Fax (941) 861-7904

Email hr@jud12.flcourts.org

If you do not submit a State of Florida application, you will not be considered.  If you have submitted a State of Florida application directly to the Twelfth Judicial Circuit within the past 12 months, please indicate--you will not be required to submit a new application.  Applications are available at this link

The successful applicant will be subject to a criminal background check.  The Florida State Courts System is a criminal justice agency.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, sex, age, national origin, or disability. If you need an accommodation in order to participate in the application/selection process, please call 941-861-7811.

Pursuant to 110.205(2)(c) of the Florida Statutes, employment with the State Courts System is not covered under the Career Service System and all employees of the State System serve at the pleasure of the appointing authority and do not attain tenure rights.